For Presenters

We are delighted that you will be joining us as a presenter for the 2018 CUPA-HR Spring Conference, hosted by the Eastern Region. The spring conference provides valuable learning experiences for 200 higher ed HR professionals each year. We look forward to seeing you in Baltimore!

Please review the important dates and quick links below.

IMPORTANT DATES TO REMEMBER

  • Speaker Agreement Due — November 14
  • Conference Registration Opens — December 6
  • Presenter Registration Deadline — February 23
  • Final Session Title and Description Changes Due — February 23
  • Audiovisual Requests Due — March 15
  • Session Materials Due (Mandatory) — March 15
  • Hotel Reservation Deadline — March 15 (or until the CUPA-HR hotel room block sells out)
  • Delivery of Presentations — April 9-10

SPEAKER AGREEMENT

In order to be included as a presenter for the 2018 CUPA-HR Spring Conference, hosted by the Eastern Region, you should have completed CUPA-HR speaker agreement online. The contract outlines your speaker requirements for the conference.

SESSION MATERIALS SUBMISSION — MANDATORY

Deadline: March 15

As was stated in the 2018 call for proposals and speaker agreement, submission of session materials is mandatory. You may submit your session materials in one of two ways:

  • The complete PowerPoint presentation — The presentation will be shared with attendees through a password-protected website.
  • The complete PowerPoint presentation + a modified version or summary of the presentation — Only the summary you provide will be shared with attendees through the password-protected website. Your full presentation will not be shared.

Please note: CUPA-HR does not provide printed session handouts to attendees. If you choose to provide printed handouts, information about recommended quantities will be e-mailed to you closer to the conference dates. CUPA-HR will not reimburse expenses incurred for printing session materials.

Session materials must be submitted by March 15 as an e-mail attachment (we cannot accept fax copies) to conferences@cupahr.org. If you cannot meet the March 15 deadline, or you have a special situation, please contact us by e-mail at conferences@cupahr.org or by phone at 877-287-2474.

BIOGRAPHY

Each presenter will introduce him or herself. You may want to include:

  • Name, title, institution
  • Primary higher ed HR interests
  • Past presentations
  • Current research or interests

CUPA-HR staff will be available to help with any AV issues or needs presenters have during a session, but CUPA-HR staff will not be introducing speakers using any provided presenter biography.

AUDIOVISUAL REQUIREMENTS

Deadline: March 15

Your session room will be set up with the equipment you requested during the proposal process. Please provide your own laptop loaded with appropriate software as CUPA-HR does not provide laptops. If you would like to rent a laptop, you can order them directly from the hotel’s audio visual department (a fee will be charged).

CUPA-HR provides the following at no cost:

  • LCD projector and screen,
  • remote control,
  • appropriate cables to connect your laptop (PCs ONLY*) to LCD projector,
  • two lavaliere microphones,
  • one wireless handheld microphone.

Flip charts and markers, as well as sound speakers, are available upon request. If your needs have changed or you would like to add equipment, please contact CUPA-HR by March 15 at conferences@cupahr.org.

* Equipment provided by CUPA-HR’s audiovisual company is compatible with PCs. If you are bringing an Apple product or tablet device, please be sure to bring any necessary adapter cords. CUPA-HR cannot guarantee adapter availability from our AV provider or the hotel AV department.

POWERPOINT TEMPLATE

Speakers have two template options for their PowerPoint or other on-screen presentation:

Presenter logos may appear only on the title and thank-you slides.

PRESENTATION ROOMS

All session rooms will be set “theater style” in order to maximize seating for conference attendees.

RESERVE A PRACTICE ROOM

CUPA-HR provides a speaker ready room for presenters to practice at the conference. The room will be equipped with full standard AV setup and is available in 30-minute increments during conference hours. In order to accommodate practice sessions for all presenters, we ask that you limit your practice time to no more than 60 minutes. Reservations are required. We’ll send the details as soon as they are available.

CUPA-HR PUBLICATIONS AND KNOWLEDGE CENTER

A committee of your peers may select some of the concurrent session content to appear in an upcoming issue of a CUPA-HR publication and/or online in the members-only CUPA-HR Knowledge Center. Association staff will notify you if your white paper or session handout materials are selected to appear in a publication and/or the Knowledge Center.

SESSION EVALUATIONS

All concurrent session evaluations will be sent electronically to attendees. Your composite scores will be sent to you a few weeks after the conference. Evaluations ask attendees to rate a variety of things including: effective time allocation, content matching promotional description, presenters promoting specific products or providers and more. Please be cognizant of these rating categories as you prepare your materials as evaluation scores may be considered when making future programming selections.

TUTORIALS