[et_pb_section fb_built=”1″ custom_padding_last_edited=”off|desktop” admin_label=”hero section” _builder_version=”4.16″ use_background_color_gradient=”on” background_color_gradient_stops=”#ffffff 0%|#e7edf9 100%” background_color_gradient_start=”#ffffff” background_color_gradient_end=”#e7edf9″ background_image=”http:\/\/conferences.cupahr.org\/annual2025\/wp-content\/uploads\/sites\/38\/2023\/03\/Hero-Background.png” custom_margin=”|||” custom_padding=”100px||100px|” custom_padding_tablet=”130px||130px|” global_colors_info=”{}”][et_pb_row admin_label=”title and illustration” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” custom_margin=”|||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.16″ text_font=”||||||||” header_font=”Merriweather|700|||||||” header_text_color=”#” header_font_size=”46px” header_line_height=”1.3em” custom_margin=”||0px|” animation_style=”fade” animation_direction=”top” global_colors_info=”{}”]<\/p>\n
[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_row _builder_version=”4.23.1″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” width=”80.5%” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.23.1″ text_font_size=”20px” text_line_height=”1.8em” background_size=”initial” background_position=”top_left” background_repeat=”repeat” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n
We are delighted that you will be joining us as a presenter for the 2025 CUPA-HR Annual Conference! The annual conference provides valuable learning experiences for hundreds of higher ed HR professionals each year, and that wouldn\u2019t be possible without people like you who share their experiences and expertise! Please review the important dates and FAQs below. If you have any questions or concerns, please contact us at\u00a0<\/span>conferences@cupahr.org<\/a>.<\/p>\n [\/et_pb_text][et_pb_text ul_item_indent=”30px” _builder_version=”4.23.1″ text_font=”||||||||” text_font_size=”20px” text_line_height=”1.8em” ul_font_size=”20px” ul_line_height=”2.2em” custom_margin=”||29px|||” custom_padding=”||0px|||” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n All presenters are required to register for the conference by July 23.<\/strong> The presenter registration rate is intended for designated presenters only and is not transferable. CUPA-HR does not cover conference-related speaker expenses.<\/p>\n Presenters and co-presenters employed by a higher ed institution<\/strong> should register through the Annual Conference<\/a> website.<\/p>\n Presenters and co-presenters employed by a company or an organization that is exhibiting in the conference Expo<\/strong> should register through the main Exhibitor Portal. Presenters and co-presenters employed by a company or an organization that is not<\/em> exhibiting in the conference Expo<\/strong> should register through the Annual Conference<\/a> website. <\/em><\/p>\n The title slide and final slide of the conference PowerPoint template are required for all presentations.<\/strong> Presenters are also welcome to use the template for their entire presentation. Download the template<\/a>.\u00a0 <\/span>\u00a0<\/span><\/p>\n <\/span><\/p>\n Presenters are required to bring a laptop computer to make their presentation.<\/strong> CUPA-HR provides the following at no cost: LCD projector, remote control and screen, appropriate cables to connect your laptop (PCs ONLY) to LCD projector, two lavaliere microphones, one wireless handheld microphone and wireless internet connectivity. Flip charts and markers are available upon request.<\/p>\n Apple Users: Presenters using a tablet or Apple laptop for their presentation should bring any necessary adapter cords. CUPA-HR cannot guarantee adapter availability from our AV provider or the hotel\u2019s AV department.<\/em><\/p>\n Presentations must include live captioning.<\/strong> CUPA-HR is committed to creating a conference that is accessible to all attendees. Watch a step-by-step video on how to add live captioning in PowerPoint on our Speaker Portal web page<\/a>.<\/p>\n Special AV requests are due to CUPA-HR by September 11.<\/strong> To submit a request, presenters should send an email to conferences@cupahr.org<\/a> and include their name and session title. CUPA-HR will provide email confirmation.<\/p>\n CUPA-HR does not print session handouts.<\/strong> Presenters may upload session materials to the conference app. Watch a step-by-step video on how to upload session materials to the conference app on our Speaker Portal web page<\/a>.<\/p>\n Corporate presenters are not permitted to promote their products or services in their sessions.<\/strong> Product comments should be vendor neutral. Companies that breach this rule will not be eligible to present at future conferences.<\/p>\n [\/et_pb_text][et_pb_text ul_item_indent=”30px” module_id=”social” _builder_version=”4.23.1″ text_font=”||||||||” text_font_size=”20px” text_line_height=”1.8em” ul_font_size=”20px” ul_line_height=”2.2em” custom_margin=”||29px|||” custom_padding=”||0px|||” global_colors_info=”{}”]<\/p>\n If you\u2019re a social media user, check out our presenter social media toolkit<\/a> for helpful tips, customizable graphics and sample captions you can use to promote your session on social media.<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n <\/p>\n [\/et_pb_text][et_pb_accordion _builder_version=”4.23.1″ _module_preset=”default” toggle_font=”|700|||||||” toggle_font_size=”20px” body_font_size=”20px” body_line_height=”1.8em” global_colors_info=”{}”][et_pb_accordion_item open=”on” _builder_version=”4.23.1″ _module_preset=”default” custom_css_free_form=”selector {|| display: none;||}” global_colors_info=”{}”][\/et_pb_accordion_item][et_pb_accordion_item title=”Is the presenter registration fee transferable to non-presenters? ” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n No, registration fee discounts are not transferable to non-presenters.<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Can I invite a colleague to attend my presentation? ” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n All attendees must be registered for the conference in order to attend any session.<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Can I add additional presenters? ” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n Presenter additions or changes require CUPA-HR approval, and your request must be submitted to conferences@cupahr.org<\/a> by July 23. Bear in mind that all presenters must be CUPA-HR members.<\/span><\/p>\n [\/et_pb_accordion_item][\/et_pb_accordion][et_pb_text module_id=”prep” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_accordion _builder_version=”4.23.1″ _module_preset=”default” toggle_font=”|700|||||||” toggle_font_size=”20px” body_font_size=”20px” body_line_height=”1.8em” global_colors_info=”{}”][et_pb_accordion_item open=”on” _builder_version=”4.23.1″ _module_preset=”default” custom_css_free_form=”selector {|| display: none;||}” global_colors_info=”{}”][\/et_pb_accordion_item][et_pb_accordion_item title=”How do I enable live captioning in PowerPoint? ” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n You can find a step-by-step video tutorial on how to enable live captioning in PowerPoint on our Speaker Portal web page<\/a>.<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”How long should my presentation be?” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n Presenters will be assigned a 60-minute time slot for their session, including introductions and time for questions at the end. If your session is sponsored, a representative from the sponsoring organization will begin your session with a quick introduction.<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”How can I share session materials with attendees? ” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n Your PowerPoint presentation and session materials can be uploaded into the conference app via the speaker portal beginning September 25. You can find a step-by-step video tutorial on how to upload session materials to the app on our Speaker Portal web page<\/a>.<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Will there be a designated practice room for presenters on site? ” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n Yes, there will be one speaker practice room at the conference hotel. This room will be equipped with full standard AV setup. If you\u2019d like to run through your session on-site before presenting,\u00a0sign up for a time slot for the Speaker Ready Room<\/a>\u00a0(Summit 2-3) in advance or on site.\u00a0<\/span><\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”If my session is eligible for CEUs, where do the attendees get the CEU form?” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n The conference has been pre-approved by HRCI and SHRM for 9.0 continuing education credits. The form will be sent to attendees in a post-conference email.\u00a0<\/span><\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Does CUPA-HR use a social media hashtag for the conference?” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n Yes. The social hashtag for the CUPA-HR Annual Conference is #cupahr25. You can use this hashtag when sharing about your conference session on social media. Check out our presenter social media toolkit<\/a> for helpful tips, customizable graphics and sample captions you can use to promote your session on social media.<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Who do I contact if I have a general question about my CUPA-HR presentation?” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n Email CUPA-HR at\u00a0conferences@cupahr.org<\/a>.<\/p>\n [\/et_pb_accordion_item][\/et_pb_accordion][et_pb_text _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_accordion _builder_version=”4.23.1″ _module_preset=”default” toggle_font=”|700|||||||” toggle_font_size=”20px” body_font_size=”20px” body_line_height=”1.8em” global_colors_info=”{}”][et_pb_accordion_item open=”on” _builder_version=”4.23.1″ _module_preset=”default” custom_css_free_form=”selector {|| display: none;||}” global_colors_info=”{}”][\/et_pb_accordion_item][et_pb_accordion_item title=”If I need to, can I load my presentation onto a CUPA-HR-provided laptop?” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n No. CUPA-HR does not provide laptops for presenters. You must bring your own laptop, with the presentation fully loaded. We suggest you bring a back-up copy of the presentation on one or two USB devices, in the event something malfunctions with your laptop.<\/span><\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Will I have internet access in my concurrent session room?” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n All session rooms will have WiFi connectivity.<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Can I use multimedia in my presentation?” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n Multimedia may be used in your presentation, but we do recommend that you verify on site that it works smoothly on your equipment. Be mindful of restrictions or licensing required for use of music or video, as CUPA-HR will not cover the cost of licensing.<\/span><\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”What AV can I expect when I arrive in my presentation room?” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n Additional requests must be made to CUPA-HR by September 11<\/strong>\u00a0via email to conferences@cupahr.org.<\/a><\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Will there be flipcharts in the presentation room?” _builder_version=”4.23.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\nIMPORTANT DATES TO REMEMBER<\/strong><\/h2>\n
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CONFERENCE REGISTRATION<\/strong><\/h2>\n
Note: The Exhibitor Portal is for employees of the exhibiting company only. If your company or organization would like to pay the registration fee for a higher ed co-presenter, please email conferences@cupahr.org<\/a>\u00a0or call (877) 287-2474 to speak with a CUPA-HR representative.<\/em><\/p>\n
Note: If your non-exhibiting company or organization would like to pay the registration fee for a higher ed co-presenter, please email conferences@cupahr.org<\/a> or call (877) 287-2472 to speak with a CUPA-HR representative.<\/em><\/p>\nCONFERENCE POWERPOINT TEMPLATE<\/strong><\/h2>\n
OTHER PRESENTATION REQUIREMENTS AND DETAILS<\/strong><\/h2>\n
SOCIAL MEDIA TOOLKIT FOR PRESENTERS<\/strong><\/h2>\n
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FREQUENTLY ASKED QUESTIONS<\/strong><\/h2>\n
REGISTRATION AND EXPENSES<\/h2>\n
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PREPARATION<\/h2>\n
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AUDIOVISUAL<\/h2>\n
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