For Presenters

We are delighted that you will be joining us as a presenter for the CUPA-HR Virtual Annual Conference and Expo 2020. The annual conference provides valuable learning experiences for more than 1,000 higher ed HR professionals each year. 

Please review the important dates and quick links below.

IMPORTANT DATES TO REMEMBER

  • Presenter Registration Deadline — August 14
  • Session Materials Due (for live presentations) — September 24
  • Session Materials Due (for pre-recorded presentations) — 10 days before your recording date

POWERPOINT TEMPLATE

Speakers have two template options for their PowerPoint or other on-screen presentation:

  • CUPA-HR’s template, or
  • Use a unique template with CUPA-HR’s title slide and thank-you slide incorporated

Presenter logos may appear ONLY on the title and thanks-you slides. 

TUTORIALS

AUDIOVISUAL TIPS

  • Make sure camera is at eye-level and be centered in the camera’s frame.
  • Minimize surfaces and choose a simple background.
  • Choose a well-lit location. The light should be in front of, not behind, you (for example, don’t present with a window behind you).
  • Look directly at camera instead of at your screen (engages audience).
  • Wear solid neutral colors.
  • Test your home internet speed t ensure a strong connection.
  • If presenting from home, the presenter should be the only one using bandwidth during the session (for example, no Netflix playing in another room).
  • Hardwire into your internet if possible.
  • Use 5G option if available.
  • Move your router away from the wall.
  • Don’t have other browser windows open during your presentation.

FAQS

Do I need to register for the conference?

If you will be attending the virtual conference, you are required to register in advance of the conference. Presenters must register and pay their conference fee by August 14 to avoid potential session cancellation.

What is the registration fee for presenters?

All higher ed concurrent session presenters will receive a discounted registration rate of $295. For more information on fee policies, visit the conference registration page. Corporate presenters do not receive any registration discounts.

Is the registration fee transferable to non-presenters?

No, registration fee discounts are not transferable to non-presenters.

Can I invite a colleague to attend my presentation?

All attendees must be registered for the conference in order to attend any session.

Can I add additional presenters?

Presenter additions or changes can be made until August 7; however, we encourage you to limit the number of speakers due to the virtual conference setting. 

Will any other conference-related presenter expenses be covered by CUPA-HR?

Other than the registration fee discount described above, CUPA-HR does not provide assistance with any other conference-related presenter expenses.

What is the virtual conference platform?

Sessions at CUPA-HR’s Virtual Annual Conference and Expo will take place in Zoom.

Is there a template I need to use for preparing my CUPA-HR presentation?

Speakers have two template options for their PowerPoint or other on-screen presentation:

• CUPA-HR’s template, or
• Use a unique template with CUPA-HR’s title slide and thank-you slide incorporated.

Presenter logos may appear only on the title and thank-you slides.

How long should my presentation be?

Both live and pre-recorded sessions will last one hour.

Can I use reports in my presentation?

CUPA-HR recommends limited use of reports in presentations as reports do not show well. If your presentation requires the use of reports, be sure to submit an addendum to your presentation with full-page snapshots of the reports so that attendees can download them.

How and to whom do I submit my presentation?

All presentations must be submitted for review by September 24 for live sessions, or 10 days prior to your recording date for pre-recorded sessions via email to conferences@cupahr.org. Please note that you will run your own slides during your presentation.

If my session is eligible for CEUs, where do the attendees get the CEU form?

CUPA-HR will submit the entire conference program to the HR Certification Institute and Society for Human Resource Management. If approved, CEU forms will be available on the conference handout site on Wednesday, October 7.

Who do I contact if I have a general question about my CUPA-HR presentation?

Email CUPA-HR at conferences@cupahr.org.

Does CUPA-HR use a Twitter hashtag for the conference?

Yes. The Twitter hashtag for the CUPA-HR Annual Conference and Expo 2020 is #cupahr20. You can use this hashtag when tweeting about your conference session.

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