Presenter FAQs

All higher ed concurrent session presenters will receive a discounted registration rate.

Corporate presenters may register through the purchase of an exhibit booth. Exhibiting presenters should use one of their complimentary exhibit booth badges or purchase an additional full registration for $750 through their exhibitor management account. If a corporate presenter is not exhibiting, they may register for the conference as a non-exhibiting presenter at a cost of $750. 

For more information on fee policies, visit the conference registration page.

No, registration fee discounts are not transferable to non-presenters.

All attendees must be registered for the conference in order to attend any session.

Presenter additions or changes require CUPA-HR approval. No changes will be accepted after July 21. 

Other than the registration fee discount described above, CUPA-HR does not provide assistance with travel or any other conference-related presenter expenses.

Presenters will be assigned a 60-minute time slot for their session. When preparing your presentation, be mindful that presentations should allow 10-15 minutes for questions and answers. Attendees will expect a full, robust presentation from which they can take away new and valuable information, and are very displeased when sessions end early.

CUPA-HR recommends limited use of reports in presentations. Reports do not show well, and attendees who are not in the first few rows of your session will not see the details. If your presentation requires the use of reports, be sure to submit an addendum to your presentation with full-page snapshots of the reports so that attendees can download and bring them to your session.

All presentations must be submitted by September 7 via email to [email protected]. If your file is too large to send via email, alternate arrangements will be recommended. See the For Presenters page for more information.

Sessions and conference activities will be held at Gaylord National Resort and Convention Center and in Pathable, CUPA-HR’s virtual conference platform.  

Final presentation materials are due no later than September 7. CUPA-HR may review your materials, and will contact you should edits be required. Edited versions must be submitted within one week of notice.

Yes, the conference will feature one speaker ready room at the conference hotel. This room will be equipped with full standard AV setup. The room is available in 30-minute increments during conference hours. In order to accommodate practice sessions for all presenters, we ask that you limit your practice time to no more than 60 minutes.

Virtual presenters may schedule dress rehearsals up to four weeks prior to the conference. 

You are required to meet the designated September 7 final deadline. Once you submit your presentation, it must go through the review/edit process, and then be converted to handout form and posted. Conference registrants expect to be able to download the final version of presentations before leaving for the conference, and are not pleased when their handout does not match the presentation.

CUPA-HR will submit the entire conference program to the HR Certification Institute and Society for Human Resource Management. If approved, CEU forms will be available on the conference handout site on Tuesday, October 5.

Email CUPA-HR at [email protected].

Yes. The Twitter hashtag for the CUPA-HR Annual Conference and Expo 2021 is #cupahr21. You can use this hashtag when tweeting about your conference session.

All session rooms will have WiFi connectivity, but if you are using the connection to incorporate video or other high bandwidth activities, we advise that the you order and pay for higher levels of connectivity to ensure your presentation runs smoothly. To order, contact [email protected].

Multimedia may be used in your presentation, but we do recommend that you verify on-site that it works smoothly on your equipment. Be mindful of restrictions or licensing required for use of music or video, as CUPA-HR will not cover the cost of licensing.

• One projection unit with screen that is compatible with the size of the room
• Standard cables to connect a PC to the projection unit (presenters using Apple products and tablet devices are advised to bring their own adapter cables to connect to the projector)
• One remote control for the projection unit
• One podium
• One wireless handheld microphone
• Two wireless lavaliere microphones
• Additional requests must be included in your proposal application for consideration for approval and will come at an extra cost

Yes, but only if requested in advance. If you did not include a request in your proposal, please e-mail [email protected] by September 7 with your request.

No.

Yes, CUPA-HR will have association and AV staff on site to visit your session room prior to your session