For Presenters
We are delighted that you will be joining us as a presenter for the 2025 CUPA-HR Annual Conference! The annual conference provides valuable learning experiences for hundreds of higher ed HR professionals each year, and that wouldn’t be possible without people like you who share their experiences and expertise! Please review the important dates and FAQs below. If you have any questions or concerns, please contact us at [email protected].
IMPORTANT DATES TO REMEMBER
- Presenter Registration Deadline — July 23
- Session and Speaker Changes Deadline — July 23
- Hotel Reservation Deadline — September 12
- Audiovisual Requests Due — September 11
- Speakers Upload Session Materials to Conference App — Beginning September 25
CONFERENCE REGISTRATION
All presenters are required to register for the conference by July 23. The presenter registration rate is intended for designated presenters only and is not transferable. CUPA-HR does not cover conference-related speaker expenses.
Presenters and co-presenters employed by a higher ed institution should register through the Annual Conference website.
Presenters and co-presenters employed by a company or an organization that is exhibiting in the conference Expo should register through the main Exhibitor Portal.
Note: The Exhibitor Portal is for employees of the exhibiting company only. If your company or organization would like to pay the registration fee for a higher ed co-presenter, please email [email protected] or call (877) 287-2474 to speak with a CUPA-HR representative.
Presenters and co-presenters employed by a company or an organization that is not exhibiting in the conference Expo should register through the Annual Conference website.
Note: If your non-exhibiting company or organization would like to pay the registration fee for a higher ed co-presenter, please email [email protected] or call (877) 287-2472 to speak with a CUPA-HR representative.
CONFERENCE POWERPOINT TEMPLATE
The title slide and final slide of the conference PowerPoint template are required for all presentations. Presenters are also welcome to use the template for their entire presentation. Download the template.
OTHER PRESENTATION REQUIREMENTS AND DETAILS
Presenters are required to bring a laptop computer to make their presentation. CUPA-HR provides the following at no cost: LCD projector, remote control and screen, appropriate cables to connect your laptop (PCs ONLY) to LCD projector, two lavaliere microphones, one wireless handheld microphone and wireless internet connectivity. Flip charts and markers are available upon request.
Apple Users: Presenters using a tablet or Apple laptop for their presentation should bring any necessary adapter cords. CUPA-HR cannot guarantee adapter availability from our AV provider or the hotel’s AV department.
Presentations must include live captioning. CUPA-HR is committed to creating a conference that is accessible to all attendees. Watch a step-by-step video on how to add live captioning in PowerPoint on our Speaker Portal web page.
Special AV requests are due to CUPA-HR by September 11. To submit a request, presenters should send an email to [email protected] and include their name and session title. CUPA-HR will provide email confirmation.
CUPA-HR does not print session handouts. Presenters may upload session materials to the conference app. Watch a step-by-step video on how to upload session materials to the conference app on our Speaker Portal web page.
Corporate presenters are not permitted to promote their products or services in their sessions. Product comments should be vendor neutral. Companies that breach this rule will not be eligible to present at future conferences.
FREQUENTLY ASKED QUESTIONS
REGISTRATION AND EXPENSES
Is the presenter registration fee transferable to non-presenters?
No, registration fee discounts are not transferable to non-presenters.
Can I invite a colleague to attend my presentation?
All attendees must be registered for the conference in order to attend any session.
Can I add additional presenters?
Presenter additions or changes require CUPA-HR approval, and your request must be submitted to [email protected] by July 23. Bear in mind that all presenters must be CUPA-HR members.
PREPARATION
How do I enable live captioning in PowerPoint?
You can find a step-by-step video tutorial on how to enable live captioning in PowerPoint on our Speaker Portal web page.
How long should my presentation be?
Presenters will be assigned a 60-minute time slot for their session, including introductions and time for questions at the end. If your session is sponsored, a representative from the sponsoring organization will begin your session with a quick introduction.
How can I share session materials with attendees?
Your PowerPoint presentation and session materials can be uploaded into the conference app via the speaker portal beginning September 25. You can find a step-by-step video tutorial on how to upload session materials to the app on our Speaker Portal web page.
Will there be a designated practice room for presenters on site?
Yes, there will be one speaker practice room at the conference hotel. This room will be equipped with full standard AV setup. If you’d like to run through your session on-site before presenting, sign up for a time slot for the Speaker Ready Room (Summit 2-3) in advance or on site.
If my session is eligible for CEUs, where do the attendees get the CEU form?
The conference has been pre-approved by HRCI and SHRM for 9.0 continuing education credits. The form will be sent to attendees in a post-conference email.
Does CUPA-HR use a social media hashtag for the conference?
Yes. The social hashtag for the CUPA-HR Annual Conference is #cupahr25. You can use this hashtag when sharing about your conference session on social media. Check out our presenter social media toolkit for helpful tips, customizable graphics and sample captions you can use to promote your session on social media.
Who do I contact if I have a general question about my CUPA-HR presentation?
Email CUPA-HR at [email protected].
AUDIOVISUAL
If I need to, can I load my presentation onto a CUPA-HR-provided laptop?
No. CUPA-HR does not provide laptops for presenters. You must bring your own laptop, with the presentation fully loaded. We suggest you bring a back-up copy of the presentation on one or two USB devices, in the event something malfunctions with your laptop.
Will I have internet access in my concurrent session room?
All session rooms will have WiFi connectivity.
Can I use multimedia in my presentation?
Multimedia may be used in your presentation, but we do recommend that you verify on site that it works smoothly on your equipment. Be mindful of restrictions or licensing required for use of music or video, as CUPA-HR will not cover the cost of licensing.
What AV can I expect when I arrive in my presentation room?
- One projection unit with screen that is compatible with the size of the room
- Standard cables to connect a PC to the projection unit (presenters using Apple products and tablet devices are advised to bring their own adapter cables to connect to the projector)
- One remote control for the projection unit
- One podium
- One wireless handheld microphone
- Two wireless lavalier microphones
Additional requests must be made to CUPA-HR by September 11 via email to [email protected].
Will there be flipcharts in the presentation room?
Yes, but only if requested in advance. If you did not include a request in your proposal, please e-mail [email protected] by September 11 with your request.
Will there be someone around to assist me in case of any AV problems?
Yes, an AV tech is available for assistance by contacting the number provided on the information sheet in the session room.
SOCIAL MEDIA TOOLKIT FOR PRESENTERS
If you’re a social media user, check out our presenter social media toolkit for helpful tips, customizable graphics and sample captions you can use to promote your session on social media.